Team Budgets and Stipend Control
Assign stipends and track team spending directly inside your merch dashboard. Our Budgets feature allows you to allocate funds to specific users, set spending rules, and determine who needs approval before placing an order. Great for schools, leagues, and teams managing fixed apparel budgets or issuing account-based credit.
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What Are Budgets?
Budgets let you assign store credit to specific users with optional approval workflows. Perfect for managing stipends, team apparel funds, or recurring credit for players, coaches, or staff. Track usage, set reset schedules, and control who can spend and how much—without needing a spreadsheet.
How Budgets Work
- Assign Credit by Email: Add users by email and set a stipend amount.
- Set Parameters: Choose if the credit resets monthly, quarterly, or never. Enable or disable approval for each user.
- Monitor Usage: Track spending activity and balances in your dashboard at any time.
Benefits of Budget Controls
- Eliminate Manual Reimbursements: Let users spend only what’s approved—no more chasing receipts.
- Track Allocations Easily: One dashboard view for current balances, spending, and usage history.
- Fair Distribution: Make sure every user receives the right amount without administrative overhead.
Use Cases for Budgets
Budgets simplify the messy side of merch admin, especially when you're distributing gear fairly and transparently. Here’s how teams use it:
1. School Stipends
Upload a roster of student emails and assign a $75 merch credit per person. Let them check out independently while you control pricing and final approval.
2. League or Club Payouts
Reward players or reps with store credit that resets quarterly. Great for incentive-based apparel funding or tournament merch.
3. Event-Based Budget Drops
Load budgets during a campaign or event window and auto-expire the funds after a deadline. Helps with planning and ensures funds get used on time.
Why Budget Tools Matter
Budgets give team managers and finance admins the control they need—without getting in the way of fast, flexible store operations. Every team member gets a fair slice of the merch budget and every dollar is tracked.
Stipend Logic You Control
Toggle approval requirements, set reset intervals, and monitor usage all in one place. Stop emailing back and forth about who’s approved—just assign a budget and let the system do the rest.